ABSTRACT
Background
Aim
Methods
Conclusion
Keywords
1. Introduction and background
National Health and Medical Research Council, N. (2020). Guidelines for Guidelines. Retrieved from https://www.nhmrc.gov.au/guidelinesforguidelines/implement (Yaccess date 10th April 2022).
World Health Organization. (2014). WHO handbook for guideline development. Retrieved from https://apps.who.int/iris/handle/10665/145714.
World Health Organization. (2014). WHO handbook for guideline development. Retrieved from https://apps.who.int/iris/handle/10665/145714.
2. Philosophical foundation and theoretical lens
- Banner D.J.
- Graham I.D.
- Bains M.
- Carroll S.
- Aaron S.
- Healey J.
- et al.
IAP2. iap2 International Association for Public Participation. Retrieved from https://www.iap2.org/mpage/Home (access date 24th Nov 2021).
INVOLVE. (2015). Public involvement in research: Values and principles framework. Eastleigh: INVOLVE Retrieved from https://www.invo.org.uk/wp-content/uploads/2017/08/Values-Principles-framework-Jan2016.pdf (21 Nov 2021).
3. Steps for stakeholder engagement
4. A clinical example
5. Step 1: Clarify the aim of engagement
6. Step 2: Identify all relevant stakeholders
National Health and Medical Research Council, N. (2020). Guidelines for Guidelines. Retrieved from https://www.nhmrc.gov.au/guidelinesforguidelines/implement (Yaccess date 10th April 2022).
7. Step 3: Consider how to find stakeholders
Cowl, J., Armstrong, M. J., Schaefer, C., & Fielding, J. (2021). GIN public Toolkit, Chapter 1 Consultation. Retrieved from https://g-i-n.net/get-involved/resources/#toolkit (access date June 2021).
Cowl, J., Armstrong, M. J., Schaefer, C., & Fielding, J. (2021). GIN public Toolkit, Chapter 1 Consultation. Retrieved from https://g-i-n.net/get-involved/resources/#toolkit (access date June 2021).
Cowl, J., Armstrong, M. J., Schaefer, C., & Fielding, J. (2021). GIN public Toolkit, Chapter 1 Consultation. Retrieved from https://g-i-n.net/get-involved/resources/#toolkit (access date June 2021).
8. Step 4: Consider if your project requires a Human Research Ethics Committee (HREC) review
Involve. (2009). Patient and public involvement in research and research ethics committee review. Retrieved from https://www.invo.org.uk/wp-content/uploads/2011/12/INVOLVENRESfinalStatement310309.pdf (7th May 2021).
Australian Clinical Trials Alliance. (2021). Ethics review and involvement. Retrieved from https://involvementtoolkit.clinicaltrialsalliance.org.au/toolkit/undertaking/ethics-review-and-involvement/ (access date 10th April 2022).
9. Step 5: Plan how to engage
9.1 Decide on the level of engagement

IAP2 Spectrum of Public Participation. (2018). Retrieved from https://cdn.ymaws.com/www.iap2.org/resource/resmgr/pillars/Spectrum_8.5x11_Print.pdf.
9.2 Decide to engage diverse stakeholder groups separately or simultaneously
9.3 Consider what questions to ask the stakeholders
Cowl, J., Armstrong, M. J., Schaefer, C., & Fielding, J. (2021). GIN public Toolkit, Chapter 1 Consultation. Retrieved from https://g-i-n.net/get-involved/resources/#toolkit (access date June 2021).
9.4 Offer different forms of consultation
9.5 Ensure clear and effective communication
IAP2. (2017). Code of ethics. Retrieved from https://cdn.ymaws.com/www.iap2.org/resource/resmgr/pillars/2017_code_of_ethics-24x36_ia.pdf (8th July 2021).
9.6 Maximise benefits and minimise harm
Examples of questions |
---|
Is the guideline needed? Please explain your answer. |
Do you think there are other aspects the guideline should cover? Please explain your answer. |
Who will find the guideline useful? |
What strategies do you think work for (insert group impacted by the guideline)? |
What kind of results are you hoping for? |
Do you predict any difficulties when trying to use the guideline? |
Method | Advantages | Disadvantages | Advice |
---|---|---|---|
Written feedback | Enable busy shift workers to participate Convenient for both stakeholders and guideline developers. Allows a larger number of people to be engaged. | While some responses were lengthy and detailed with references and explanations, others were brief. Answers from stakeholders may be unclear. | We recommend receiving written feedback before running the workshops and one-on-one meetings. This sequential approach can provide an opportunity to seek clarification on some written feedback. |
One-on-one meetings | Can be carried out at a negotiated time that suits stakeholders. Offers more speaking time, thus an opportunity to provide more detailed feedback. | Can be time-consuming for guideline developers. Require guideline developers to be available outside regular working hours when including stakeholders from other time zones. | Provide questions in advance and encourage stakeholders to come prepared. On average, meetings took between 20 and 40 minutes. This method can be valuable for groups that are challenging to reach. For instance, we experienced that patients and family members preferred this option. |
Workshops Workshops are different from focus groups. Focus groups are helpful research methods to reach an in-depth understanding of a phenomenon ( Gawlik et al., 2018 ). In contrast, the aim of workshops is not to develop new knowledge. A workshop is: "a meeting of people to discuss and perform practical work in a subject or activity" ("Cambridge Dictionary," 1995-2021). Workshops are often used when consulting stakeholders in research projects (Gutman et al., 2020 , Hoekstra et al., 2022 , Northway, 2014 , Reinecke et al., 2015 . | Allows for discussion of the proposed guideline scope with other stakeholders We experienced passionate and enthusiastic stakeholders who asked both us and each other questions. | Power imbalances can occur. Time-consuming for stakeholders. | To promote comfortable group dynamics and avoid power imbalances, group stakeholders with similar backgrounds. A total of 6–8 individuals in each group allow all stakeholders to answer all questions. 2.5–3-hour workshops provide enough time to hear everybody’s advice and opinions on all questions. We recommend having two facilitators in each workshop, one being an experienced facilitator.Provide questions in advance and encourage stakeholders to come prepared. Have a clear agenda for the workshop and set ground rules, including showing respect and maintaining confidentiality. |
INVOLVE. (2015). Public involvement in research: Values and principles framework. Eastleigh: INVOLVE Retrieved from https://www.invo.org.uk/wp-content/uploads/2017/08/Values-Principles-framework-Jan2016.pdf (21 Nov 2021).
IAP2 Spectrum of Public Participation. (2018). Retrieved from https://cdn.ymaws.com/www.iap2.org/resource/resmgr/pillars/Spectrum_8.5x11_Print.pdf.
9.7 Allocate sufficient time and resources
10. Step 6: Consider how you will increase the trustworthiness and integrity of your project
QSR International, P. L. (2021). NVivo (version 12 Pro). Retrieved from https://www.qsrinternational.com/nvivo-qualitative-data-analysis-software/home?_ga=2.219049821.578637113.1649884523-44727371.1649884523 (access date November 2021).
National Health and Medical Research Council, N. (2020). Guidelines for Guidelines. Retrieved from https://www.nhmrc.gov.au/guidelinesforguidelines/implement (Yaccess date 10th April 2022).
11. Step 7: Evaluating the project and assessing the impact of engagement
Boivin, A., & Abelson, J. Evaluation Toolkit. Retrieved from https://ceppp.ca/en/collaborations/evaluation-toolkit/#div3 |all|1. (access date 10th April 2022).
12. Discussion
The University of British Columbia. IKT guiding principles. Retrieved from https://ikt.ok.ubc.ca/ (10th April 2022).
Steps | Tasks |
---|---|
1 | Clarify the purpose of engagement. |
2 | Identify all relevant stakeholders. |
3 | Consider how to find stakeholders. |
4 | Consider if your project requires a Human Research Ethics Committee (HREC) review. |
5 | Plan how to engage: |
| |
6 | Consider how you will increase trustworthiness and integrity. |
7 | Evaluating the project and assessing the impact of engagement. |
13. Conclusion
Authorship contribution statement
Funding
Ethical statement
Conflict of interest
Acknowledgements
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